Get in Touch with Our Experts

GrantEase: Streamlining Grant Programs with AI

Grant programs fund critical initiatives across education, research, public services, and community development. Yet many grantmaking organizations still rely on fragmented systems, email-based communication, and manual tracking to manage applications, reviews, and awards. These outdated workflows slow decision-making, increase administrative burden, and limit visibility into program outcomes.

CloudWave’s GrantEase application modernizes the entire grant lifecycle. Built on the Creatio platform as a flexible, institution-agnostic solution, GrantEase centralizes application intake, automates review and scoring workflows, and provides real-time insight into funding activity – helping grant teams operate more efficiently and transparently.

Centralized Grant Application Intake

At its core, GrantEase provides a unified digital intake experience for applicants and administrators.

  • Grant opportunities are published through a centralized portal with clear eligibility criteria.
  • Applicants complete guided, multi-step applications with autosave and document uploads.
  • Validation rules help ensure submissions are complete before review.
  • All applications and attachments are stored securely in one system.

This centralized design replaces email-based submissions and disconnected forms, creating a consistent and user-friendly experience across programs.

Application Review and Scoring

GrantEase supports structured, efficient evaluation of grant applications through configurable workflows.

Applications are routed automatically to designated reviewers based on program rules. Reviewers can assess submissions, provide comments, request additional information, and record decisions directly within the platform. AI-assisted scoring helps surface alignment with grant criteria and completeness, allowing reviewers to focus their time where it matters most. By standardizing review processes, GrantEase reduces turnaround time while maintaining fairness and transparency.

Award Management and Disbursement Tracking

Once funding decisions are finalized, GrantEase continues to support post-award operations. Approved applications transition seamlessly into award management, where teams can generate award letters, track agreements, and record disbursements by amount, date, and funding source. All activity is captured within the same system, creating a complete audit trail and eliminating the need for manual reconciliation across tools.

Reporting and Program Insights

GrantEase provides real-time visibility into grant activity and program performance.

  • Dashboards display application volumes, approval rates, and funding allocation.
  • Reviewer workload and processing timelines are visible at a glance.
  • Reports surface trends across programs, applicants, and outcomes.

These insights support data-driven decision-making and continuous improvement across grant programs.

Impact: Efficient, Transparent Grant Management

GrantEase empowers organizations to:

  • Reduce administrative effort across the grant lifecycle.
  • Accelerate application reviews and funding decisions.
  • Improve transparency for applicants and internal stakeholders.
  • Maintain audit-ready records and compliance.

By centralizing workflows and applying automation where it matters most, GrantEase helps grantmaking teams focus less on process and more on impact.

About CloudWave

CloudWave Inc. is a Virginia-based IT consulting firm at the forefront of cloud innovation, with a specialized focus on AI solutions that drive automation, productivity, and smarter decision-making across industries. We deliver end-to-end technology services – from architecture and development to integration and optimization – with deep expertise in Creatio, AI/ML, and next-generation cloud platforms (SaaS, PaaS, IaaS).

Since 2012, CloudWave has been a trusted partner to federal agencies and commercial enterprises, delivering secure, scalable, and cost-effective solutions in both classified and unclassified environments. Our AI-forward approach blends advanced analytics, intelligent automation, and enterprise cloud strategy to help clients modernize operations and accelerate digital transformation.

With over 30 years of combined experience in designing and managing complex, compliant systems, the CloudWave team brings a proven track record of innovation, execution, and impact – from Washington, D.C. to global markets. For more information, get in touch with us here.